Hey! We're the AV Ninjas.

We provide sound, video, and lighting for meetings and events.

We work directly with EA's, Execs, Agencies and Event Planners - and our whole business built around making it easy!

Skip the headaches. Go Direct!

Let's Talk! Learn More
Three AV Ninjas technicians in black logo polos stand side-stage at a corporate ballroom event, a full crowd and warm stage light behind them.
A wide, elevated view of an enormous corporate ballroom packed wall-to-wall with hundreds of business attendees at round banquet tables, receding on a diagonal toward a lit stage at right under rows of chandeliers.

Audiences of Every Shape and Size

In Person · Hybrid · All Virtual

  • A wide hotel ballroom filled with a few hundred seated attendees at round tables, all attention on a presenter at a simple stage with a projector screen. In Person
  • A smaller hotel meeting room where a presenter addresses an in-person audience while a large screen beside the stage shows a video-call grid of remote participants. Hybrid
  • A single presenter delivers to a softly blurred broadcast camera in a small, clean studio-style set, with a monitor beyond showing a full grid of virtual attendees. All Virtual
  • Sales Meetings
  • Galas
  • Off-Site Meetings
  • Product Launches
  • Executive Strategy Sessions
  • Annual Conferences
  • User Conferences
  • Town Halls
  • Leadership Summits
  • Award Ceremonies
  • Investor & Shareholder Meetings
  • Board Retreats
  • Trade Shows
  • Keynotes
  • Fundraisers
  • Holiday Parties
  • Roadshows
  • Panel Discussions
  • Training & Certification Events
  • Press Conferences

With Live Events, Attention is the Currency

A smaller hotel meeting room where a presenter addresses an in-person audience while a large screen beside the stage shows a video-call grid of remote participants.

There are countless reasons to gather people together into a space...

  • to inspire
  • to motivate
  • to inform
  • to strategize

Don't Lose Your Audience!

According to one study, the AVERAGE smartphone user sees $60 of targeted advertising per day. For your audience that number could easily be 5-10x+!!!

The Distraction Machines in Our Pockets

Event organizers are quite literally sparring with an army of the highest-paid social engineers in the world to get - and keep - their audience's attention. Not one of us is immune because the hooks are primal.

The Stakes have Never Been Higher!

We all know how this goes. At the first hint of dead air, fuzzy audio, or hard-to-read slides, the first phone comes out, then the second..

Stream dropped for 10 minutes plus? There went 2/3 of your virtual participants... Yikes!

One thing is for sure: No one has ever gone to the effort of booking a venue, lining up speakers, building an itinerary, etc to fill a room full of people just so they can all sit in the same place just to doom scroll.

AV can elevate your event or sink it like a torpedo.

Solid AV is a Must. Headaches Optional!

Heww boy.. Let's just say not all "planning experiences" are the same. (Cue that SNL skit about the alien abduction..cartoon alien waving hello you know the one with Ryan Gosling and Kate McKinnon?)

Sleep like a Baby

Your choice of AV partner can be the difference between showing up on event day bright-eyed and bushy-tailed… and being so fried that the day is a blur and it feels like it'll take 2 weeks at the beach to recover..

Go ahead and book that beach trip - we're all for it! But might we suggest also setting yourself up for great sleep over the days and weeks prior?

Skip the Back and Forth

If you've ever dealt with the endless loops, the subtle (or not-so-subtle) gaslighting, or the whack-a-mole pricing from certain other AV companies, well… then you already know.

If you haven't—congratulations. We'd recommend opting out altogether!

Whether you're an experienced meeting planner or you just googled "what does AV stand for?", we've got you!

We do the Heavy Lifting

In our world, it's our job to ask the right questions to nail things down early on - and to stay on top of open loops till everything is crystal-clear.

You'll be talking to highly competent, proactive, and service-minded people at every stage, obliterating stress and worry.

The ninjas eat this stuff for breakfast, freeing you up to do what you do best!

No Funny Business, Guaranteed.

If you know, you know

Transparent PricingPainstaking Attention to DetailNo Surprises

No Funny Business Sounds Absolutely AWESOME! Heck yes I want to talk!!
A dim, atmospheric hotel-ballroom load-in seen from the back of the room — road cases in the shadowed foreground, an AV technician silhouetted at a lit control console, lighting truss overhead, and a distant glowing presentation screen.

The Ninjas

Can 4-6 ninjas run circles around 12 run-of-the-mill AV people?

You bet they can! But how??

We can't share all our secrets publicly, but we will say this:

It's a bit like comparing special forces to your average soldier just out of boot camp.. The ninjas just operate on a different level..

The three AV Ninjas technicians move through the wings of a corporate ballroom with quiet, coordinated economy — one mid-stride with a coiled cable, one watching the stage, one calm and watchful.
  • Everything is Choreographed
  • Most of the Work is done Ahead of Time
  • All Ninjas are Proficient on All Systems

The Gear

An AV Ninjas technician pushes a wheeled road case up the ramp and into the back of a loaded sprinter van at a hotel back-of-house — the van interior full of stacked, labeled cases.

Imagine the next time you call an Uber, some guy shows up with a truck full of parts…

Then, to your utter amazement he proceeds to start assembling the car - right there the side of the road.

Absurd, right?!?

Yet that's how much of the corporate AV industry operates—putting together complex systems from scratch.. on-site..

Eek!!

There is a better way! Major concert tours are able to deploy multiple tractor trailers worth of equipment in hours because 95% of the work is done before the wheels hit the venue.

The ninjas' approach to Corporate AV borrows many of these tricks! Through a thousand little tweaks, we've managed to make our setups work like one big well-oiled machine.

  • Fiber Transmission Systems
  • Standardized Packages
  • Studio on Wheels

How We Stack Up

How We Stack Up
Feature AV Ninjas Typical Provider
Upfront Costs $$ $$$
Hidden / Surprise Costs 0 $$$$
Setup Time
Crew Size (typical)
Crew Competency Level
Backup Systems and Redundancies Standard across All Packages Extra $ or Not Present
Stress Factor 0/10 8/10

Packages

Starting at <$5KMeeting Essentials

Solid Essentials for Clear Communication

For Small-to-Medium Meetings: No Frills · No Compromises · 100% Reliable · 100% Pro

  • No Frills
  • No Compromises
  • 100% Reliable
  • 100% Pro

Starting at <$20KConference Package

Clean, Transparent Production

The Meat and Potatoes: Standard Ballroom Setup (Audio, Video and basic Front Lighting) · Streaming Capabilities Included · All the Essentials · Insane Value through Efficiencies!

  • Standard Ballroom Setup (Audio, Video and basic Front Lighting)
  • Streaming Capabilities Included
  • All the Essentials
  • Insane Value through Efficiencies!

Starting at <$50KIgnition Package

Where Boring Goes to Die

This is gonna be fun!: Unforgettable Impact · All the Sizzle of the Vegas Strip · Transformational vs. Informational · Full Engagement

  • Unforgettable Impact
  • All the Sizzle of the Vegas Strip
  • Transformational vs. Informational
  • Full Engagement

Your Inner control freak is gonna love this...

Your Very Own Mission Control!

The event organizer at her own black-desk command station between two monitors — a multi-camera multiview on the left and a video-call participant grid on the right — looking on, delighted with her control over the room.

Every package comes with your own battle station, customized for how you like to work!

Because live events are dynamic in nature and every second matters.

(and because... why should the ninjas get to play with all the cool toys?)

  1. Comms

    • Join the ninjas' private chat channel. (way faster than texting)
    • Keep the whole crew apprised of last minute changes
    • Message the presenter display via the stage display!

  2. Real-Time Control

    • Push updates to the Power Point in Seconds!
    • Control the Speaker Timer Directly!

  3. First-Hand Visibility

    • Monitor Recordings, Streams, Online Meetings, and other feeds moment by moment.

A La Carte Services

Lobby / Common Area AV

MUCH more flexible than printed signage.

  • Overflow Video
  • Wayfinding
  • Announcements
  • Schedule (Dynamic)
  • Countdown Timers (Dynamic)

Breakout Room AV

  • Projection
  • Audio
  • Recording
  • Signage

Content Capture / Generation

  • Videographer(s)
  • Sizzle Reels
  • Interview Corner Setup
  • Photographers

Full Breakdown of our Capabilities

Our packages are just the start! Let us know what you need and we'll either make it happen or point you in the right direction.

Audio

  • Audio Consoles
    • FOH
    • Broadcast
    • Monitor
  • Wired / Wireless Microphones
  • Wired / Wireless IEM / IFB systems
  • Loudspeaker Arrays
  • Delay Speakers
  • Wedges
  • Distributed Audio

Video / Streaming

  • IMAG
  • Projection
  • LED video walls
  • Cameras
    • Studio-style
    • PTZ
    • Jib
    • Roaming
  • Downstage Monitors
  • Remote Presenters
  • Program + ISO recording (as needed)
  • Streaming / Meeting Platforms
    • Zoom
    • Teams
    • Brushfire
    • YouTube
    • Resi

Presentation / GFX

  • PowerPoint
  • Keynote
  • ProPresenter
  • Alpha Key
  • Speaker Timers
  • Bitfocus Companion / Streamdeck
  • Perfect Cue "clickers"

Lighting / Scenic

  • Stage Wash Lights (Leko Style)
  • Moving Lights (Profile + Wash)
  • LED uplighting
  • Wireless RGBW Table Lights
  • Ground Support Systems
  • Truss / Rigging
  • Pipe and Drape (Velour)

The numbers don't lie

"Just add it to the final invoice" is a phrase used far too often in the live event industry. We think that's transactional and gross.

We guarantee no surprises on our end. If we can't produce a paper trail for a revision, you don't pay!

1.5 - 3.5x

Typical Savings

Let's get this nailed down!

The ninjas are standing by to transform your vision into reality.

Let's Talk

Trusted Manufacturers

The three AV Ninjas technicians at the edge of a finished, fully-lit corporate event, turned slightly toward camera mid-stride as if wrapping up and ready for the next one.

Ready to do the thing?

The ninjas are here to handle the heavy lifting so you can focus on what matters. Let's talk about making your event unforgettable.

Book a Call!